> who we are

Commercial Technical Assistant

Job description

JOB TITLE:      COMMERCIAL TECHNICAL ASSISTANT
 
REPORTING TO:          COMMERCIAL DIRECTOR
 
ABOUT US:
The future in construction is already being targeted across all sectors on off-site manufacture. Part of the Government drive to improve our environmental foot print and improve the speed of delivery and final product quality for the end user.

At Caledonian Modular we are proud to be recognised as a leading force in the offsite modular building industry with a history going back over 50 years allowing us to develop a quality offering across MOD, Commercial, Retail, Hotel, Student Accommodation, Prison and Education sectors.

With an established and tested product, we are delivering a comprehensive range of innovative Off-Site Solutions for use with private developers and through Government frameworks to achieve our clients’ goals more efficiently, more affordably, and more effectively.

We are now seeing unprecedented orders of our product and have secured work which is driving strong growth over the next 5 years.

Our Values:
Integrity - we keep our promises    Innovation - create, develop, and implement  
People - everyone matters             Excellence - we are the best at what we do
 
RESPONSIBILITIES, DUTIES, KNOWLEDGE AND SKILLS
 
ROLE and LOCATION:
Based at our Head Office in Carlton on Trent, near Newark with easy travel connections.
 
Acknowledging that as a Commercial Technical Assistant you will be coordinating within the commercial department across a number of surveying teams, we will look to mentor and support with training, your progression in the role to establish a position of trust.
 
Providing support within the Commercial team to surveying staff enabling project costs to be registered on our IFS accounting system on arrival to ensure financial reporting and contract administration is timely and accurate. Further support to keep reporting up to date and manage the IFS system through various stages of update for payments and scheme progress reporting. This is a business essential.
 
ESSENTIAL REQUIREMENTS:

  • Minimum of 2 years accounting or experience with a contractor.
  • Previous experience with IFS systems is a preference.
  • Previous experience in a similar role.
  • IT literate with Microsoft Excel, Word, Outlook, etc.
  • A basic understanding of construction technology and MMC.
PERSONAL QUALITIES:
  • Strong communication skills, the ability to build effective working relationships both internally and externally.
  • Be able to prioritise workload and manage time well.
  • Have a positive attitude and a willingness to learn.
  • Be able to work both independently and within a team environment.
  • Is personable, friendly, approachable, motivated and flexible.
  • Have excellent presentation skills both written and verbal.
  • Strong analytical skills.
  • Able to deliver high quality performance against tight deadlines.
RESPONSIBILITIES & DUTIES INCLUDE:
  • Ensure that the central commercial inbox is kept up to date addressing and resolving issues promptly and thoroughly ensuring that unresolvable issues are escalated to the Commercial managers in a timely manner.
  • Reviewing the Commercial inbox on a daily basis to capture subcontractor applications and register the application within 48 hours, including cost on the IFS system.
  • Inputting payments for subcontractors for authorising and approval.
  • Raising supporting approval forms for contract changes.  
  • Escalate issues to relevant departments.
  • Reporting, including the production of daily, weekly and monthly standard reports.
  • To work with the finance department – periodically/weekly, to resolve:
            - discrepancies with purchase order and subcontract invoice queries.
            - queries on input figures for future payments
  • Any other tasks deemed as required to support the commercial function.
  • To carry out general administration duties including– filing, scanning, photocopying etc. within the department as required.
  • Work as an effective team player by assisting the wider commercial team as and when required.
  • Perform all tasks and prepare all information in accordance with the company’s policies, processes and procedures.
IN RETURN WE OFFER:
  • A competitive package and 25 days annual leave.
  • A full training programme to ensure you achieve your best, including support to achieve and maintain your skills.
  • A chance to be part of a team at the cutting edge of modular building in a thriving business.
  • Comprehensive Health & Safety training.
This job description is not exhaustive
 
We are an Equal Opportunities Employer
 

Apply today

I would like to opt in to receive marketing communications via: